Learn how to file Texas sales tax returns online with step-by-step instructions and screenshots.
Filing your sales tax in Texas can easily be done online through the Texas Comptroller's website. Follow these steps:
Start by creating an account at comptroller.texas.gov.
Under the Webfile section, click "Webfile System Login" then "Register Now".
Enter your business and user details on the registration form that appears.
Once registered, return to comptroller.texas.gov and log in using your new User ID and Password.
After you log in, you’ll be redirected to your dashboard, where you can file and pay sales and use or franchise tax. Let’s click “File and Pay” in the Sales and Use Tax box.
Under the Webfile menu, choose "File Original Return" to start a new return.
Select the appropriate filing period from the monthly or quarterly returns dropdown menu.
Then, click continue to be directed to the disclaimer screen.
On the next screen, review any special tax credits or exemptions that may apply, and answer the questions appropriately. In most cases, select "No" to continue.
Next, carefully enter your Total Sales and Taxable Sales amounts for the filing period. Taxable Purchases can be left at $0 if you did not make qualifying wholesale purchases.
Make sure to round sales amounts to the nearest whole dollar. Select the city or cities where taxable transactions occurred.
The system will calculate amounts owed to Texas and those localities. Review totals then select continue.
Choose your preferred payment method - electronic bank check or credit card.
Enter the required details and account information for the payment type selected. Double-check for accuracy.
Select "Submit Payment" to process your Texas sales tax payment.
You can now print or digitally save a copy of your completed Texas sales tax return for your records.
Congratulations, you have successfully filed and paid your sales tax in Texas through the state Comptroller’s website!
Here are the latest sales tax rates for the major cities in Texas that you need to charge customers:
Here are answers to some of the most common questions about filing sales tax in Texas.
Texas requires that you keep detailed records related to your sales and use tax obligations. Records should include Texas sales tax reports, books, and schedules used to prepare returns, resale and exemption certificates, bills/invoices of taxable items bought or sold, and related papers. Records must be kept for four years from the tax due date.
Note that Texas does tax SaaS products, so you must keep record of these sales too.
If you file monthly returns for your business, payments are due to the Texas Comptroller on the 20th day of the month after the reporting period. For quarterly filers, payments must be received on the 20th day of January, April, July, and October for the preceding 3-month period ending in November, February, May, and August.
Texas penalizes late sales tax payments at 5% per month up to a maximum of 25%. For unfiled returns, a penalty of 5% of tax owed accrues after 30 days late, up to a total penalty of 25%. Interest also applies to late balances at an annual rate the Texas Comptroller sets.
Yes. Once your total sales tax liability exceeds $500 for any month or $1,500 for any consecutive three months, you must begin filing monthly instead of quarterly returns. Notify the Comptroller if you meet or exceed these Texas sales tax thresholds.
If you experience problems with filing your Texas sales tax, have issues accessing your online account, or have other questions, contact the Texas State Comptroller's office for assistance.
Call the Texas Tax Assistance number at 800-252-5555. Agents are available Monday to Friday from 8 am to 5 pm CT. You can also submit questions by email through the Comptroller's website or visit one of 20 regional field offices across Texas.
If you ship taxable goods to customers in Texas, you generally need to charge the applicable state and local sales tax rates on delivery/transportation fees. Shipping and handling are part of the sales price of an item, according to the Texas Comptroller.
Some exemptions apply in limited cases, such as separately stated USPS shipping costs. Check current regulations to determine whether you should tax shipping on transactions with Texas-based buyers.
As you scale into multiple states, manually tracking registration requirements, tax calculations, and filings becomes extremely cumbersome.
That's why services like Numeral exist to handle end-to-end sales tax compliance with a 100% accuracy guarantee for all kinds of businesses. Numeral's platform provides complete management including:
With Numeral, sales tax compliance is reduced to 5 minutes per month or less. Given the penalties and interest that come with non-compliance, solutions like Numeral provide immense value.
Click here to book a demo for Numeral's sales tax automation and see first-hand how technology can enable your business growth instead of creating a sales tax bottleneck.
The trusted solution for U.S. sales tax, VAT, and GST compliance, used by 3,500+ global businesses.
